When you join Kyocera Document Solutions America, Inc. you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability and a sense of urgency all while putting knowledge to work to drive change.

In addition, we’re a Great Place to Work… and we really mean it! Kyocera Document Solutions America, Inc. was officially certified as a Great Place to Work in 2021. An organization earns this distinction when its employees have expressed their trust in the people they work for, have pride in what they do and enjoy the people they work with.

The Accounts Payable Coordinator is responsible for verifying invoice approvals, coding invoices, and processing payments through checks and EFTs. They handle the reconciliation of vendor statements and maintain the vendor database, including scanning and storing documents. The role involves managing stale-dated checks and reviewing reports to monitor missing invoices and receipts. Additionally, they reconcile credit card statements and address vendor inquiries promptly. Maintaining confidentiality and ensuring attention to detail are essential aspects of this position.

+ Download invoices from various vendor portals
+ Match invoices to PO and receipt and process in e-automate system
+ Send non-PO invoices to proper department manager for approval
+ Code non-PO invoices to proper GL/Department/Branch
+ Enter all invoices into e-automate system
+ Process weekly check run and EFTs
+ Prepare checks for signature
+ Prepare EFT batches for approval
+ Mail out signed checks and prepare backup for scanning
+ Email EFT remittance information to vendors
+ Encourage vendors to sign up for EFT rather than check remittance
+ Request W-9’s when needed
+ Request Certificates of Insurance when needed
+ Protect organization by handling confidential information in a discreet and professional manner
+ Respond timely to Vendor inquiries

Required:
+ Associate Degree in Business or Accounting.
+ Minimum 2-4 years of Accounts Payable experience.
+ Familiarity with entry-level accounting.
+ Eye for detail, accuracy is imperative.
+ Ability to work with all levels of management.
+ Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
+ Excellent written and verbal communication skills.
+ Proficient in Microsoft Word and Excel computerized accounting systems.
+ Ability to be an effective team member.
+ Ability to meet deadlines, prioritize tasks and to multi-task in a fast-paced environment.

Preferred:

+ E-Automate experience is preferred but not required.

Note:
This is a general description of the duties and responsibilities most frequently required of this position. The company may from time to time request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in this description.

Kyocera Document Solutions America, Inc is a group company of Kyocera Document Solutions Inc., a global leading provider of total document solutions based in Osaka, Japan. The company’s portfolio includes reliable and eco-friendly MFPs and printers, as well as business applications and consultative services which enable customers to optimize and manage their document workflow, reaching new heights of efficiency. With professional expertise and a culture of empathetic partnership, the objective of the company is to help organizations put knowledge to work to drive change. Kyocera is looking for enthusiastic and innovative people to help our customers run their businesses more efficiently and more profitably. We offer a generous benefits package including medical, dental and vision plans, a 401k match, flexible spending, disability and life insurance, plus paid time off and holidays.

KYOCERA Document Solutions America, Inc. is an Equal Opportunity Employer, a VEVRRA Federal Contractor, and complies with all applicable federal, state, and local laws regarding nondiscrimination. Kyocera provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or protected veteran status. Qualified minorities, women, protected veterans and/or individuals with disabilities are encouraged to apply.