• Senior Manager, Bids & Contracts

    Job Locations US-NJ-Fairfield
    Posted Date 1 week ago(5/14/2018 4:47 PM)
    # of Openings
  • Overview

    SUMMARY OF RESPONSIBILITIES:                              

    Responsible for Commercial and Government Bid & Contract administration that supports the Enterprise, National and Government Account Managers. 





    • Receive, prioritize and analyze bids and quotations including contract terms and conditions in order to establish a price point commensurate with the associated risk in order to ensure profitability.
    • Supervise the bid coordinators with bid prioritization, review of pricing files and bid format.
    • Evaluate high-risk contracts and make a recommendation to decline or to offer a bid, proposal or solicitation based upon conditions outlined in the reviewed documents.
    • Prioritize and schedule individual workload to ensure timely and accurate completion of all bids, proposals and solicitations.
    • Train new bid coordinators in the basics of bidding.
    • Coordinate any factory support tracking
    • Determine and report reasons for non-award conditions to departmental management and analyze competitive data in order to formulate strategies for future bids.
    • Coordinate implementation of bid awards and prepare reports required by the resulting contract.
    • Maintain information on existing contracts including all terms and conditions, models, pricing and all other compliance parameters.
    • Answer and resolve customer or internal inquiries on bids and contracts.
    • Administer and update the various contracts related to the National Account Program.
    • Verify bid specifications to meet or exceed the requirements dictated.
    • Assist Sr. Director of Bids and Contracts with GSA Contract and preparation and compliance including GSA IFF reporting.
    • Initiate new and creative ideas, partnering programs, catalogs and methods of conducting business to meet the needs of the Government/Commercial customers.
    • Issue a contract administrative letter on all newly acquired contracts, which summarizes the basis on which business will be conducted with each customer.
    • Prepare PSI and monthly forecasting
    • Maintain a competitive database
    • Develop and Maintain bid and proposal system
    • Negotiate Master Service Agreement terms and conditions
    • Develop and write dealer compliance letters




    • Operating Expense Budget – None
    • Manpower – Direct Report – Two to Six personnel



    • Minimum 15 years business experience, with a concentration in finance and marketing.
    • Minimum 5 years experience managing employees.
    • Minimum 5 years administrative experience.
    • Minimum 5 years of experience within the office product industry.
    • Ability to travel 10% (overnight included)
    • Strong computer skills, including Microsoft Office Suite.
    • Strong interpersonal and communications skills in dealing with customers, dealers, internal sales and administrative personnel.
    • Highly organized, accurate and detail-oriented.
    • Excellent communication skills, both verbal and writing
    • Ability to work in a fast-paced environment.
    • Self motivated and results oriented.
    • Company relocation not provided. Employee must self relocate.



    • Bachelor’s degree in Marketing
    • Ideally 10 years experience within office product industry.


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